Privacy Policy

  1. Introduction. Welcome to Woking Cycling Club website (the "Website"), a website where you can view articles, view events, upload training data, use training features, take part in community based activity challenges, discussions and more (the "Website Service"). Woking Cycling Club ("Customer") is the Administrator of This Website and the Website Service is powered by software owned, operated and maintained by TDL Digital Limited ("TDL", "We", "Us").

  2. Definitions. This policy covers the processing of personal data on behalf of Woking Cycling Club by TDL Digital Limited (registered in Ireland; Reg No 492938) whose registered address is at CGC House, 272 Harold's Cross Road, Harold's Cross, Dublin 6W, Ireland ("TDL ", "we" or "us"). TDL is committed to protecting the privacy of your personal information whilst striving to provide the very best user experience. We want our websites to be safe and enjoyable for everyone. Under the Data Protection Act 1998 and related laws, we have a legal duty to protect the personal information we collect from you.

    If you have any concerns, questions or comments about this privacy policy or the website you can contact us using the contact details in paragraph 17 of this policy.

    In this policy the following terms shall have the following meanings:

    "Cookie" means a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this website are set out in our cookie policy.

    "Data/Personal Information" means collectively all the information you submit or provide to TDL via the Website. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998.

    "User" means any third party that accesses the Website and is not employed by TDL and acting in the course of their employment.

    "Website" means the website you are currently using and any sub-domains of this site unless expressly excluded by their own terms and conditions.

  3. Scope of this Policy. This policy applies only to the actions of TDL and Users with respect to the Website. It does not extend to any websites that can be accessed from the Website, including, but not limited to, any links we may provide to other websites

  4. The types of Personal Information we collect and how we collect it:

    Information you provide upon registration: in order to make use of certain services provided through the Website such as the training logs and email newsletters, you will need to register an account with us. When you do so, you will provide us with information about yourself and you will be able to select how we use your information for marketing purposes.

    Information you provide upon adding an activity to your training log: If you manually add an activity or use an associated GPS tracking app to add an activity or connect this Website with one of our 3rd party partner activity sync API’s to add an activity you will be uploading activity information including where it exists, route information into the Website. When you do so, you will be able to select how we display your information to other Users in the activity feeds and challenge leader-boards; Users retain the right to keep their activity data private and only accessible to other Registered Members.

    Information you provide upon ordering a product or service from us: if you order a product or service from us (for example training plans), you will need to provide certain personal details/ Data so that the order can be fulfilled. In some cases, we will direct you to a third party partner site which will collect this information from you and fulfil your order.

    Information you provide upon entering a promotion or competition: if you enter a promotion or competition you will either need to register an account with us or provide certain Personal Information which will be used in accordance with the terms of the promotion or competition.

    Information you provide when taking part in a poll or survey: if you take part in a poll or survey you will either need to register an account with us or provide certain Personal Information to us which we will use in accordance with the terms of the poll or survey.

    Demographic and other data: this Website uses Cookies, web analytics and web logs to collect information about your use of our Website, information about your computer such as your computer’s IP address and browser type, demographic data and, if you arrived at our site via a link from a third party site, the URL of the linking page. If you have registered an account with us, it may also collect your name and email address. The Data collected through Cookies, web analytics and web logs may be transferred to third parties. For more information on how this Website uses cookies, see our cookie policy.

    Email communications: we use web beacons in our emails to track the success of our Email campaigns. If you open an email from us, we can see which of the pages of our Website you visited. Our web beacons don’t store any information on your computer but, by communicating with our Cookies on your computer, they can tell us when you have opened an email from us. We may keep track of the emails that we send you. We also keep a record of what communications you have selected to receive or not to receive. If you would like to opt out of receiving such emails, please click the "unsubscribe" link in the email and follow the instructions.

    Information from other sources: we may receive information about you from other sources (eg missing information about your postal or email addresses) and add it to the Personal Information we hold about you.

  5. How we use the Data that we collect. The Data may be used for the following reasons:

    • provide you with services or information that you have requested or products or services that you have ordered, such as training plans;

    • contact you regarding your registered account with us;

    • confirm or fulfill an order you have submitted

    • inform you if you have won a prize

    • monitor or improve the performance of, and products and services available through, this Website

    • customise the advertising and content that you see

    • monitor compliance with our terms and conditions of use of this Website, enforce our rights and protect the safety of others including investigating and if necessary removing any content about which we receive a complaint

    • send you promotional materials or special offers on our behalf or on behalf of our group companies and marketing partners. If you do not want to receive this marketing information you can notify us of this as part of the registration process. You can stop receiving this information at any time by following the unsubscribe instructions on the correspondence you receive or by amending your marketing preferences

    • internal record keeping

    • where information is submitted by you as part of an application for a job for the purpose of assessing your application as part of the decision making process in relation to job vacancies

    • generally for any purpose for which you give us your express or implied consent to use the Data , or for any purpose permitted under the Data Protection Act 1998

    • for any purpose if we are required to do so by any law or other regulatory or government authority

    Please note that if you upload or post any Data to a public part of the Website, we may use it in accordance with our terms and conditions of use and it may be viewed and used by other Users. TDL accepts no responsibility for this.

    By providing us with your Personal Information, you consent to us: (a) processing your information as set out in this Privacy Policy and in any other manner you expressly consent to; (b) processing your sensitive personal data, such as fitness data (if provided); and (c) transferring your information to countries or jurisdictions which do not provide the same level of data protection as the EU, if necessary for these purposes. If we do make such a transfer, we will, if appropriate, put a contract in place to seek to ensure that your Data is protected.

  6. Sharing of personal information with Agents: we may use third parties to perform certain functions on our behalf including fulfilling orders, sending emails, organising and managing competitions, promotions, surveys or polls, removing repetitive information from customer lists, comment hosting, website analysis, data analysis, translation services and processing credit card payments. They may have access to your Data to perform their services, but any Data used by such parties is used only to the extent required by them to perform the services that TDL request (unless you give consent to further use). Further, any Data that is processed by third parties shall be processed within the terms of this policy and in accordance with the Data Protection Act 1998.

  7. Aggregate Information: we may share aggregate, non-personally identifiable information, such as demographics and website usage statistics, with advertisers, sponsors and other organisations.

  8. Option to receive marketing information from associated third parties: throughout the Website you may be given the opportunity to receive marketing information which may be of interest to you from associated third parties. If you elect to receive such information, will we share your Personal Information with our associated third parties and they are only permitted by us to use it for the purpose of providing you with the marketing information you have requested. The use of your Personal Information by such third parties will be subject to their own privacy policy and practices. We are not responsible for the privacy policy or practices of any such third party. If you do not want to receive marketing information from associated third parties you can notify us of this as part of the registration process. You can stop receiving this information at any time by following the unsubscribe instructions on the correspondence you receive or by amending your marketing preferences.

  9. Products or services offered in partnership with third parties: certain products or services available through this Website may be provided to you in partnership with a third party. That third party may require you to disclose personal information to them in order to receive such products or services. If you request a product or service offered in partnership with a third party, the identity of the third party will be disclosed to you and (if you have agreed) your relevant Data will be submitted to that third party. The use of your Personal Information by that third party is subject to its privacy policy and practices and we are not responsible for the same.

  10. Third-Party Ad Serving and Audience and Traffic Measurement Services: we may use a third-party network advertiser to serve the advertisements on this Website or we may use an audience or traffic measurement service to analyse the traffic on this Website. Network advertisers are third parties that display advertisements based on your visits to this Website and other websites you have visited. Third-party ad serving enables us to target advertisements to you for products or websites you might be interested in. Audience and traffic measurement services allow us to collect anonymous traffic and behavioural information from the website by monitoring anonymous visitor activity. This Website’s advertisers, sponsors and/or traffic measurement services may themselves set and access their own cookies on your computer if you choose to have your cookies enabled in your browser.

  11. Maintenance and storage of information. Your information is collected and stored on servers which are owned and maintained by Amazon AWS on behalf of TDL. We may keep your information for a reasonable period for the purposes set out in this privacy policy.

  12. Links to other websites. This Website contains links to a wide variety of other websites and we display advertisements from third parties on our Website. TDL has no control over such websites and is in no way responsible for the content thereof. This policy does not extend to your use of such websites. Users are advised to read the privacy policy of such websites prior to using them.

  13. Security/ Transmission. In accordance with our requirements under the Data Protection Act 1998, we adopt appropriate security procedures (suitable physical, electronic and managerial procedures) to seek to safeguard against unauthorised access to your information. Notwithstanding this, TDL shall not be liable for any attempt by a third party to hack or crack or otherwise unlawfully gain access to any part of this website including any of your Personal Information. Further , whilst TDL has taken all reasonable steps to ensure that the Data you provide will be kept secure from unauthorised access we cannot guarantee that the Data will be secure during transmission by you to this Website.

  14. A note for parents concerning privacy: this Website is a general audience website. On the website, we do not currently knowingly collect any Personal Information from children under the age of sixteen. If, in the future, we collect personally identifiable information from children on the Website, we will do so in compliance with all relevant laws and regulations including, without limitation, obtaining parental consent where necessary. Your guidance and involvement are essential to help ensure that children have a safe and rewarding online experience. We encourage you to visit www.google.co.uk/goodtoknow/familysafety and the GetNetWise website to learn more about parental control tools.

  15. Policy changes. By using this Website you agree to the terms of this privacy policy and our terms of use. We may amend this privacy policy and the terms of use from time to time or as may be required by law. If we do so, we will post an updated version on this Website and you are deemed to have accepted the revised terms on your first use of the Website following the alterations.

  16. Accessing your own Data. You have the right to ask for a copy of any of your personal Data held by TDL (where such data is held) by contacting our Data Protection Officer at the address in paragraph 17 and we will take the necessary action within a reasonable time . We charge a fee of £25 for complying with such a request and we reserve the right to require you to confirm and prove your identity.

  17. Questions about this website and the information we hold about you: if you have any general questions about this website or the information we have collected about you and how we use it, you can contact TDL Limited, 121 Lower Baggot Street, Dublin 2, Ireland. If you have any questions about your information including what we hold and how it is used, you can contact us at feedback@tdl.digital.